Finding the right planner feels like a full-time job. You've tried the sticky-note chaos, the elaborate bullet journal spreads, and that productivity app that somehow needed three tutorials just to add a task. The All in One Planner promises to end that cycle — but does it?
We compared it directly against four of the most popular alternatives across the dimensions that actually matter in daily use: ease of use, depth of features, and overall value.
Get the All-in-One Life Planner
Daily schedule, weekly overview, habit tracker, goal planner, and journaling — all in one printable PDF.
Download Instantly →The Contenders at a Glance
Here's a quick snapshot of how each planner stacks up across three key dimensions.
Unified daily, weekly & goal planning. Ease 9.5 · Features 9.0 · Value 9.5.
Endlessly flexible — but you'll spend time building before planning. Ease 5.5 · Features 9.0.
Clean task manager. Narrow in scope. Ease 8.5 · Features 6.5 · Value 7.0.
Great for quick notes, not a real planner. Ease 9.0 · Features 3.5.
Tactile and focused — but no sync or search. Ease 8.0 · Features 4.0.
All in One Planner — the rare tool that doesn't force you to choose between power and simplicity.
Feature-by-Feature Comparison
Numbers tell part of the story. Here's how each planner performs across the nine features people actually need every day.
| Feature | All in One | Notion | Todoist | Keep | Physical |
|---|---|---|---|---|---|
| Daily + weekly view | ✓ | ~ | ~ | ✗ | ✓ |
| Goal tracking | ✓ | ✓ | ~ | ✗ | ~ |
| Habit tracking | ✓ | ~ | ✗ | ✗ | ~ |
| Ready to use (no setup) | ✓ | ✗ | ✓ | ✓ | ✓ |
| Cross-device sync | ✓ | ✓ | ✓ | ✓ | ✗ |
| Notes + journaling | ✓ | ✓ | ✗ | ✓ | ✓ |
| Reminders & alerts | ✓ | ~ | ✓ | ✓ | ✗ |
| Free plan available | ✓ | ✓ | ✓ | ✓ | ~ |
| No learning curve | ✓ | ✗ | ✓ | ✓ | ✓ |
"Most planners make you choose between power and simplicity. All in One Planner is the rare exception that doesn't."
— Digital Finds reviewWhere the Competition Falls Short
Notion: Powerful but Time-Consuming
Notion is endlessly customisable — which is precisely its problem. You'll spend more time building your productivity system than actually being productive. For power users who enjoy systems-building, it's magnificent. For everyone else, it's an obstacle.
Todoist: Great Tasks, Nothing Else
Todoist excels at task management and stops there. The moment you want to reflect on your week, track a habit, or journal, you're reaching for a second app. That's the opposite of streamlined.
Google Keep: A Notepad, Not a Planner
Keep is excellent for quick capture — shopping lists, random ideas. But there's no structure for goals, no weekly rhythm, and no way to see how today fits into the bigger picture.
Physical Planners: Charming but Limited
Physical planners have real charm — focus, tactile feel, no notifications. But they break the moment you're on the go. You can't search them and every December you start from scratch.
What an All-in-One Planner Gets Right
The best part of an all-in-one planner isn't any single feature — it's that everything is already there when you open it. Daily schedule, weekly overview, habit tracker, goal planner, and journaling all live in one coherent space.
It removes the "which app do I use for this?" friction that quietly kills productivity. Unlike Notion, it doesn't require you to be a systems designer to plan your Tuesday. Unlike Todoist, it doesn't leave you scrambling for a separate journal. It's simply complete.
The Verdict — By User Type
All in One Planner. Balances deadlines, habits, and goals without added complexity.
Notion + All in One. Notion for projects; the planner for daily rhythm.
All in One Planner. Quick to use, structured, and works across every device.
Todoist or All in One. Depends on tasks only vs full planning support.
All in One Planner. Everything in one place — no mental overhead, no switching.
All in One Planner. Capture ideas, plan launches, and track habits in one view.
Frequently Asked Questions
For most people, yes. Notion is powerful but requires significant setup time and ongoing maintenance. An all-in-one planner works out of the box with daily planning, goal tracking, and habits already built in — no configuration required.
Todoist is a task manager, not a full planner. An all-in-one planner includes daily and weekly views, habit tracking, goal setting, journaling, and reminders — all in one place.
Our printable PDF works on any device with a PDF reader — print at home, annotate on iPad in GoodNotes or Notability, or keep a digital master copy synced via your cloud drive.
For most users, yes. It offers the structure and daily rhythm of a physical planner with the added benefits of reprinting fresh pages whenever you need them.
Stop Switching Between Five Apps
Get the All-in-One Life Planner and feel the difference in your first week.
Download Instantly →